• Escape the ordinary and start your career journey with us.
• Embark on a fulfilling and engaging career with BSA Solutions Inc.
• Earn from 25K + generous benefits + personalized learning and development

About BSA Solutions

We are a talent outsourcing company with offices in the Philippines and Malaysia. We guide, inspire and empower young talents to be the heroes that drive business growth. We are more than just a workplace. We are a family. We create a satisfying work environment, one that you'll look forward to coming to every day. A place where the best and brightest minds meet to build a community of successful companies.

About the Role

We are hiring a Recruitment Admin to support a Recruitment agency in Australia for Mining.

As we are still Talent Pooling for the role, there is no definite start for this role yet.

Responsibilities:

1. Pre-Employment Medicals Coordination:

• Schedule medical appointments, ensuring optimal timing for both the candidate and the medical centre.
  * Locate medical centres close to the candidate's residence.
• Regularly liaise with medical centres to coordinate appointments, ensuring smooth communication and operations.
• Engage with candidates to confirm appointment details, ensuring they are well-informed and prepared.
• Dispatch relevant forms and documents to candidates via Adobe DocuSign, and closely monitor their return status.
• Proactively follow up on outstanding forms, results, and invoices, ensuring timely processing.
• Collaborate with multiple medical centres to obtain competitive quotes, ensuring cost-effectiveness while remaining within the allocated budget.

2. Uniform & PPE Orders:

• Partner with our uniform provider, TWW, to place orders for PPE and uniforms for successful candidates.
• Confirm sizes and specifics for each candidate, ensuring accurate orders.
• Monitor delivery timeframes, ensuring they align with expected timelines and our candidates' needs.

3. Communication & Administration:

• Serve as a point of contact for candidates during the pre-employment phase, answering queries and resolving any concerns – generally push this back onto consultants but help out when needed.
• Maintain a systematic record of all communications, appointments, and orders to ensure traceability.
• Regularly report on the status of medical bookings and PPE orders to higher management, ensuring transparency and efficiency.
• Check that candidate/mine site inductions have been completed and returned
• Chase outstanding timesheets – following up with clients and candidates via phone and email

Requirements

• Bachelor's Degree in Psychology, Human Resource or relevant experience.
• Demonstrated experience in administrative roles, preferably within recruitment or HR environments.
• Proficiency in Adobe DocuSign and standard office software (e.g., MS Office Suite).
• Exceptional organisational skills, with the ability to multitask and prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to establish and maintain professional relationships with medical centres, suppliers, clients and candidates.
• A proactive approach, with the ability to anticipate needs and potential issues.