About BSA Solutions

BSA Solutions provides talent outsourcing services to small and medium-sized businesses. We offer global businesses access to highly skilled professionals from the Philippines and Malaysia, enabling businesses to build their offshore dream teams. Our vision is to be the place where the bright minds meet to build a community of successful companies. We help talents chart their professional careers and allow our clients to focus on strategic and high-level tasks while we care for their talent management needs. We pride ourselves on delivering exceptional results through our personalized services and our in-depth knowledge of the markets we serve.

HEADLINE

Do you thrive under pressure and find satisfaction in tackling a multitude of tasks with finesse?

We're seeking a proactive and highly organized ASSISTANT ADMINISTRATOR to join a leading provider of marine engineering solutions and services specializing in the design, maintenance, and repair of marine vessels based in Australia. You'll wear many hats, from scheduling meetings and polishing documents to providing exceptional customer service.

What's in it for you?

• Full-time, permanent position with a day-shift schedule so you can maintain a healthy work-life balance.
• Office-based in vibrant Cebu City, offering a modern collaborative work environment.
• Opportunity to work with cutting-edge financial tools and systems, enhancing your skills and expertise.
• Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents.
• Grow and develop your career with us through our technical and professional development programs.
• Competitive basic salary between PHP25K – PHP30K + generous benefits + personalized learning and development.

This role has been specifically designed to align with the aspirations and talents like you.

This is a full-time, office-based role in Cebu City.

Join us and connect and collaborate with the best minds, building a community of successful companies.

About the Role

As the ASSISTANT ADMINISTRATOR, you will play a vital role in providing general administrative support to the engineering team. You will work closely with the other team members to ensure the smooth and efficient operation of the office administrative and documentation process, managing emails, sales administration, and other administrative tasks as needed. This position offers a great opportunity to contribute to the smooth operation of the company and gain exposure to various aspects of the commercial maritime industry in Australia and New Zealand.

Responsibilities

• Coordinate documentation tasks, including tracking progress, deadlines, and deliverables.
• Data entry (30%): Copying of maintenance plans from database into our maintenance product. Organize and maintain documentation files, ensuring easy accessibility and version control.
• CRM Management (10%): Updating contacts in CRM from emails, managing customer details in various systems, new customer setup.
• Assist with research by gathering technical information, specifications, and procedures from manufacturers, engineering drawings, technical documents, and industry standards.
• Accounts (10%): Reviewing our subscription schedule, sending out renewal notices to customers and sending purchase orders to the supplier on renewal.
• Email support (10%): Manage and respond to emails, ensuring timely and professional communication with internal and external stakeholders.
• Assist with marketing like finding articles & adding to the assets for publishing, assistance with formatting of presentations.
• Provide general administrative support, including scheduling meetings, managing calendars, and handling correspondence.
• Meeting minutes either from attending or recorded calls
• Collaborate with other departments and stakeholders to gather information and ensure timely completion of documentation and administrative tasks.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Assist with any other administrative tasks or projects as assigned by the management team.

Requirements

• High school diploma or equivalent; or additional education or certifications in administration.Proven experience in an administrative role, preferably in a technical or engineering environment.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent attention to detail and a high level of accuracy in all work.
• Proficiency in using office software, including word processing, spreadsheet, and presentation tools.
• Strong written and verbal English communication skills.
• Ability to work effectively both independently and as part of a team.
• Strong problem-solving and multitasking abilities.
• Knowledge of marine engineering terminology and technical documentation processes is desirable but not mandatory.